Are you in control of your inbox or is it in control of you?
Do you and your team find email overload is your biggest time waster during your day?
5 simple and practical tips on dealing with email overload
Here are some easy tips to put into practice right away to start to take back control of your inbox.
NO 1: TURN OFF Auto NOTIFY
If you have an auto-notify on your email system turn it off.
Interruptions rob us of our productivity. Don’t let the *ding* of each new email dictate the flow of your day, take back control.
NO. 2: TAKE ACTION
Just as it is easy to Paper Shuffle – it is easy to Email shuffle!
ASK THIS CRITICAL QUESTION of each email? “What is the very next thing I need to do with you?”
1 of 3 Decisions to be made:
Delete – I do not need this email
Action – Place in an action folder
Reference – Place in reference folder
NO 3 : SCHEDULE TIME
You need to make time to get organised.
In order to keep on top of your emails to action you need to schedule time. Remember, “what gets scheduled gets done!”
Set scheduled times to check your emails and then stick with those scheduled times –resist the temptation to take a sneak peek.
Try checking emails on the top of the even hours: 8 AM, 10 AM, 12 PM, 2 PM and 4 PM.
Setting specific times to handle email will allow you to focus and will also indicate how much time you’re spending on emails.
You will need to check your folders REGULARLY to action any necessary follow up. Treat this scheduled time just as if it was an appointment with your client, doctor, dentist or your accountant.
NO 4 : USE RULES
Establish “Rules” to help with sorting email into specific folders. This is an automatic declutter of your In Box
For instance, you might get several emails from a specific person / company or an important daily report.
Set up a Rule in your email program that moves emails to a folder with “person/company or reports name”. These emails will by pass the inbox and go directly into the specified folder.
NO 5: UNSUBSCRIBE!
Don’t stay on lists that are not serving you. Be particular about the newsletter lists you sign up for.
Would you like to learn more and find out how to put all of this in place?
Contact Sue for workshops and practical hands on sessions for individuals and teams.
Let Sue help you take back control and reclaim your time so you can focus on the right things like, important tasks and the things you love to do.
call or email Sue on 0402 109 007 e: firstname.lastname@example.org